WebPO - Web based Purchase Order System

Is a web based Purchase Order System designed to significantly reducing Sales Promotional and Advertising expenditure by ensuring purchase orders are placed with preferred suppliers, competitive quotes are obtained and approved by managers with the appropriate approval limit.

WebPO provides:

• A schedule of activities and pending PO's approvals for each user
• Automated PO approval procedures using definable workflow procedures
• Compliance with Approved Purchasing Guidelines
• The ability to exchange data with ERP solutions

Key Product Features:

• When a users first logs on to WebPO they are presented with a list Actions requiring their attention
• Administrator defined approval levels ensures users cannot exceeded their authority level
• Unlimited number of approval levels can be created in the system
• Prompts the user to obtain competitive quotes and records this activity
• Copies of quotes are uploaded to each PO allowing management to review before approval
• Workflow functionality notifies managers with higher approval limits of all PO awaiting their approval
• Orders can either be partly received or classified as completed
• Supplier invoices can be linked to relevant PO
• Orders can be revised and resubmitted for approval
• System filtering ensures users are able to view/action only PO applicable to their position/authority
• PO are converted to PDF files for emailing to suppliers and internal printing
• Accruals for PO expenditure are exchanged with the ERP solution
• Exchanges PO and supplier invoice details with ERP Solutions

Web Purchasing	User Setup
Home Page Allows the operator View a Preferred Supplier Listing, Supplier Application Form, Authority Levels, Enter an Invoice or Credit and Post PO to your ERP Solution.	View Orders Allows the user to view orders for specific suppliers, there current status, who the order was created by, within a specific date range and the year of approval.
Pending Approvals, Recently Approved and Invoiced Purchase Orders Based on pre-determined approval limits the user is able to view and approve all pending, view recently approved and see all invoices issued against Purchase Orders.	Release - Edit - Cancel From this screen the user can open specific orders, release, edit and or cancel purchase orders.
User Setup Authorities	Add Purchase Orders
User Group Setup Allows the administrator to setup users under various group definitions and define the approval limits and access each user has.	Add Orders Allows the user to create new purchase orders and add them to the system.
Edit - New - Delete Allows the administrator to edit existing users, changing authority levels and the rights they have to view and approve Purchase Orders, add new users and delete old users.	Order Details The User is presented with a drop down list of delivery addresses and suppliers and can enter specific instructions into a free text window if required .

Want to Know More?

For more information on how Jigsaw WebPO could benefit your company fill out the enquiry form or contact us on 02 9672 4222 for a FREE no obligation chat.

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